Last updated: February 2026
1. Introduction
Hammanskraal Elite Primary School ("the School", "we", "us") is committed to protecting the privacy and personal information of our learners, parents, guardians, staff, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the Protection of Personal Information Act (POPIA), Act 4 of 2013.
2. Information We Collect
We may collect the following types of personal information:
- Learner information: Full name, date of birth, identity number, medical information, previous school records, immunization records, and passport-size photographs.
- Parent/guardian information: Full name, identity number, contact details (phone, email, physical address), employment details, and relationship to the learner.
- Website information: When you use our website or contact forms, we may collect your name, email address, phone number, and the content of your message.
- Financial information: Banking details or payment information for the purpose of school fee payments.
3. How We Use Your Information
We use personal information for the following purposes:
- Processing and managing learner admissions and enrolment
- Administering the educational programme and learner progress
- Communicating with parents and guardians about school matters
- Managing school fee payments and financial records
- Ensuring the safety and well-being of learners on school premises
- Complying with legal and regulatory requirements, including reporting to the Department of Basic Education
- Responding to enquiries submitted through our website or contact channels
4. How We Protect Your Information
We take the security of your personal information seriously. We implement appropriate technical and organisational measures to protect personal information against unauthorised access, loss, destruction, or damage. These include:
- Secure storage of physical records in locked filing systems
- Controlled access to personal information on a need-to-know basis
- Sign-in registers and controlled access gates at both campuses
- Staff awareness of confidentiality obligations
5. Sharing of Information
We do not sell, rent, or trade personal information to third parties. We may share information with:
- The Department of Basic Education, as required by law
- Medical professionals in the event of an emergency involving a learner
- Other schools, upon transfer of a learner (transfer cards and reports)
- Service providers who assist with school operations, under strict confidentiality agreements
6. Retention of Information
We retain personal information only for as long as it is necessary to fulfil the purposes for which it was collected, or as required by law. Learner records are retained in accordance with the requirements of the South African Schools Act and related regulations.
7. Your Rights
In terms of POPIA, you have the right to:
- Request access to the personal information we hold about you or your child
- Request correction of any inaccurate or incomplete information
- Request deletion of personal information where it is no longer necessary
- Object to the processing of your personal information
- Lodge a complaint with the Information Regulator if you believe your rights have been infringed
8. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:
Hammanskraal Elite Primary School
Rust De Winter Rd, Welgevonden JR 93/57, Dinokeng, 0400, Pretoria
Email: info@eliteprimaryschool.co.za
Phone: +27 12 711 4379